Privacy Policy

Introduction

Everybody has a right to have their personal information kept confidential, this includes the children who attend Titus Salt School and their families. The school is committed to protecting
pupils’ and families’ privacy. These rights are also part of the law, the General Data Protection Regulation (GDPR) which is a European Union regulation that the UK government has decided to keep into the future.

Why does the school have to issue this Privacy Statement?

The school is classed as a Data Processor because the school processes data, for example it shares some attainment data with the Department for Education. The law requires that we must therefore keep data (personal information) confidential and secure. We must also tell families about what data we keep, why and how we intend to keep it secure.
The school is a Data Controller because the school decides to have some internal systems to make sure the school treats everyone equally.

Why do we keep data?

The School uses data (personal information) for the following main reasons:

To record who is on the school roll (our admissions)
To record school attendance
To assess how well pupils are attaining and to predict how they might attain in the future
To help keep children safe and healthy (protecting pupils’ welfare)
To make sure that we give equal treatment to all children
To support the social life of the school community

The school receives most data, works with it, stores it and shares it with others on the legal basis of Public Task. This means that these activities are tasks that the school has to carry out.

The school will ask for families for consent to our using other data, such as photographs.

Keeping your information private

The school will make every effort to keep your information private. We will lock away paper records and make sure that the computer systems are secure. We will work hard to:

Prevent any data being lost
Prevent any data being stolen
Prevent any data from being deleted inappropriately
Prevent data being seen by people who have no right to see it
Prevent data being altered inappropriately

Our ICT devices (laptop computers, desktop computers, tablets and other portable devices) are protected with passwords. Our servers, centralised network storage and key ICT network infrastructure are kept in a dedicated, secure location only accessible by authorised individuals. Members of staff do not share passwords or leave equipment or paper records in vulnerable places. The school has a robust policy on the use of mobile phones and cameras.

The school receives confirmation from other parties who have access to pupil data (for example a company may help the school to analyse pupil attainment) to ensure that they comply with the General Data Protection Regulation.

To help keep children safe it is important that the adults looking after children know if there are any health issues that they have. Although we will share this information, we will only share it with people who need to know it to keep your children safe and healthy.

The school has asked Mrs Parvez, HR Admin Assistant to look after pupils’ information. We have also appointed Ben Cain a Data Protection Officer who advises and visits the school. Ben Cain works for a company called Sam People.

The school has a member of the Governing Body, Mrs Craven who has a responsibility for overseeing the schools GDPR practices.

Families’ Data

The sort of data that is personal or sensitive and which should be kept private includes:

Your family’s full name, address and other contact details
Anything to do with health and welfare
Anything to do with your religion (if you follow a religion) and your ethnicity
How your children are getting on in school

The school will ask every family to play their part in protecting other people’s personal information (or data) which is why we ask all pupils to sign an Acceptable Use Policy. The children and their families have the right to have their data kept confidential and we ask you to share the duty to maintain other people’s confidentiality.

The school might have to change this notice if there are changes to the law or if the school decides policy changes are needed.

Cookies

What are cookies and why do we use them?

Cookies are small text files placed on your device when you visit a website or application. Your web browser (such as Google Chrome, Internet Explorer or Mozilla Firefox) then sends these cookies back to the website on each subsequent visit so that they can remember things like preferences.

Cookies are very useful and do lots of different jobs. For example, they enable you to move between our web pages efficiently, they remember your preferences when you visit us again and generally improve your experience when browsing with us. They can also help to ensure that adverts you see online are more relevant to you and your interests.

Cookies last for different lengths of time depending on the job they do.

There are session cookies and persistent cookies:

Session cookies only last for your online session and disappear from your device when you close your browser

Persistent cookies stay on your device after the browser has been closed and last for the period of time specified in the cookie

You may delete any cookies already on your computer. You may also disable the cookies I use but doing so may mean you are unable to access all the facilities our site offers. Please refer to your browser’s help files for appropriate instructions.

Cookies we use:

Cookie Name	Cookie Owner	Cookie Description
_ga	Google Analytics	The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.
_gid	Google Analytics	Installed by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website’s performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.
_gat_UA-*****	Google Analytics	A variation of the _gat cookie set by Google Analytics and Google Tag Manager to allow website owners to track visitor behaviour and measure site performance. The pattern element in the name contains the unique identity number of the account or website it relates to.
_ga_*****	Google Analytics	This cookie is installed by Google Analytics.
wordpress_logged_in	WordPress	After login, wordpress sets the wordpress_logged_in_[hash] cookie, which indicates when you’re logged in, and who you are, for most interface use.
wordpress_sec	WordPress	Essential WordPress session management cookies for logged in users.
wordpress_test_cookie	WordPress	WordPress sets this cookie when you navigate to the login page. The cookie is used to check whether your web browser is set to allow, or reject cookies.
wp-setting-	WordPress	WordPress also sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
wp-settings-time-	WordPress	WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
gdpr_popup	Titus Salt School	This cookie is used to track who has already been shown the notice. The cookie has been set never to expire unless there is a change in the privacy policy.

Changes to our Privacy Policy

Any changes we may make to our privacy policy in the future will be posted on this page.

We welcome comments on our privacy policy. Please email your questions and comments to enquiries@titussaltschool.co.uk or call us on 01274 258969.